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7. Extension of Property Management Contract with the current managing agent and appointment of new 3 year Property Management Contract for the Investment Portfolio

The Sub-Committee resolved to

1) Approve the direct award of a property management contract for the investment portfolio to Cushman and Wakefield for the period 1 April 2025 to 30 September 2025 in accordance with the terms set out in the report.

2) Authorise the Group Head of Corporate Governance to enter into the short-term property management contract with Cushman and Wakefield for the period 1 April 2025 to 30 September 2025.

3) Approve the procurement of a new property management contract for the investment portfolio for a period of 3 years from 1 October 2025, subject to a further report being taken to Corporate Policy and Resources Committee and then Council seeking approval to enter into a contract with the preferred bidder.

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12. Letting of 5th and 6th Floors Tothill Car Park
	The Sub-Committee resolved to approve the recommendations as set out in the report.

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14. Lease renewal Unit 13-14 Elmsleigh Shopping Centre, Staines-Upon-Thames TW18 4QB
	The Sub-Committee resolved to approve the recommendations as set out in the report.

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15. Urgent Item - Lettings and Surrenders for 77 High Street and Unit 35/36 Elmsleigh Shopping Centre*
	The Sub-Committee resolved to approve the recommendations as set out in the report.

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NOTES:-

(1) Members are reminded that the “call-in” procedure as set out in Part 4b of the Constitution, shall not apply to the following matters:

(a) Urgent decisions as defined in Paragraph 9. of the Call-in Scrutiny Procedure Rules;

(b) Decisions to award a contract following a lawful procurement process;

(c) Those decisions:

i. reserved to full Council

ii. on regulatory matters

iii. on member conduct issues.

(2) Those matters to which Note (1) applies, if any, are identified with an asterisk [*] in the above Minutes.

(3) Within three working days of the date on which this decision is published, not less than three members from two or more political groups by submission of the standard call-in pro-forma, may ask for that decision to be referred to a meeting of the Corporate Policy and Resources Committee for review (call-in). The completed pro-forma must be received by the Proper Officer by 5pm three working days after publication of the decision.

(4) The members exercising the right of call-in must not be members of the Committee which considered the matter.

(5) When calling in a decision for review the members doing so must demonstrate the following exceptional circumstances:

a. Evidence which suggests that the decision maker, did not take the decision in accordance with the principles set out in Article 11 (Decision Making); or

b. Evidence that the decision fails to support one or more of the Council’s Corporate Plan priorities to the detriment of the majority of the Borough’s residents; or

c. Evidence that explicit Council Policy or legal requirements were disregarded.

(6) Once the request for ‘call-in’ has been deemed valid by the Monitoring Officer the matter will be suspended until the call-in procedure has been exhausted.

(7) The Chief Executive, in consultation with the relevant officer, will determine if the interests of the Council or Borough would be prejudiced by a delay in implementing a decision such that the call-in cannot wait until the next ordinary meeting of the Corporate Policy and Resources Committee.

(8) Where the call-in cannot wait until the next ordinary meeting, the Monitoring Officer will arrange an extraordinary meeting of the Corporate Policy and Resources Committee to review the decision subject to call-in at the earliest possible opportunity.

(9) In exceptional cases, where there is clear evidence that a delay to the implementation of a decision would lead to a specific and significant financial or reputational harm to the Council, a call-in request may be refused by the Chief Executive following consultation with the Chair and Vice-Chair of Corporate Policy and Resources Committee.

(10) In reviewing a matter referred to it under the call-in scrutiny procedure rules, the Corporate Policy and Resources Committee shall follow the procedure for dealing with call-in scrutiny at its meetings as set out in Part 4b of the Constitution.

(11) The deadline of three working days for "call in" in relation to the above decisions by the Committee is the close of business on 27 February 2025.

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